Terms and Conditions

Terms and Conditions – Last updated 28th December 2017

This legal notice applies to the entire contents of the website under the sole or joint control of the THE STAFFROOM LIMITED and to any correspondence by email between us and you. Please read these terms carefully before using the any of this website. Use of this website indicates that you accept these terms regardless or whether or not you choose to register with us. If you do not accept these terms, please do not use this website.  This notice is issued by THE STAFFROOM LIMITED.

Please note:

The terms and conditions (“Terms and Conditions”) may be updated by us from time to time without notice to you. We will post any changes to these Terms and Conditions on this page and we will also indicate at the top of this page the date that these terms were last revised. Part 1 of the Terms and Conditions applies to all users of the websites listed below.  However, particular services may also be governed by additional or alternative terms of service, which will be posted in a separate part to these Terms and Conditions.

Your continued use of the service or the web after any such changes constitutes your acceptance of the new Terms and Conditions. If you do not agree to abide by these or any new Terms and Conditions, do not use or access (or continue to use or access) the service or the web. It is your responsibility to regularly check the website to determine if there have been changes to these Terms and Conditions and to review such changes.

PART 1 – Terms and Conditions for all users


These are the Terms and Conditions that apply to use of:

The Staffroom.com

and the website from which these terms of use were accessed from (“the Website”), which is brought to you by The Staffroom Limited. Registered address The Old Smithy, 2 Church Lane, Croughton, Northants, NN13 5LS

The Staffroom is registered in England and Wales under company number 09210498. Our VAT number is 195725371. References to “we”, “our” and “us” are references to The Staffroom Limited.

The Terms and Conditions incorporate our Privacy Policy which describes (amongst other things) how we will use your any personal information collected from the Websites. For more information, please see our full Privacy Policy.

The Service

The Staffroom Limited currently provides users with access to various online services and resources including resources and specialist content through its Website (the “Service”). Unless explicitly stated otherwise, any new features of the Service will be subject to these terms and conditions.

Eligibility and supervising children

Certain aspects of the Service may require you to register and provide information about yourself. You agree to: (a) provide true, accurate, current and complete information about yourself as prompted by the relevant registration form (such information being the “Registration Data”) and (b) maintain and promptly update the Registration Data (by emailing us) to keep it true, accurate, current and complete.

The Staffroom Limited is concerned about the safety and privacy of all its users, particularly children. For this reason, parents or teachers who wish to allow their children or pupils access to the Service should assist them in setting up any relevant accounts and supervise their access to the Service. By allowing your child access to the Service, they may be able to access various services. As you will see below, The Staffroom Limited does not pre-screen content posted to forum pages which are part of the linked in forum related to the services on this Website and as the legal guardian, it is therefore your responsibility to determine whether any of the Services and/or content are appropriate for your child or pupil.

 Member account, password and security

The Internet is not a secure medium. However, The Staffroom Limited will endeavour to protect all personal information collected through the Website in accordance with strict data protection standards.

The registration processes on the Website may involve you giving a password and account designation. You are responsible for maintaining the confidentiality of the password and account, and are fully responsible for all activities that occur under your password or account. You agree to (a) immediately notify The Staffroom Limited of any unauthorised use of your password or account and any other breach of security, and (b) ensure that you exit from your account at the end of each session. The Staffroom Limited cannot and will not be liable for any loss or damage arising from your failure to comply with this obligation.

Your conduct

Our resource bank and any pages of the Websites where you are capable of posting material are provided for the exchange of lawful, relevant, fair and appropriate information, opinions, materials and comment. You acknowledge that all information, data (including registration data), text, software, music, sound, photographs, graphics, video, messages and other materials (“Content”), whether publicly posted or privately transmitted, are the sole responsibility of the person from which such Content originated. The Staffroom Limited accepts no responsibility for and does not guarantee the accuracy, integrity or quality of any Content placed on our online forums by you or any third party, You acknowledge that by using the Service, there is a risk that you may be exposed to Content that you may find offensive, indecent or objectionable. Please see the section below titled “Content Objections” for details of how to report such Content.

If you breach these Terms and Conditions, you should be aware that a party aggrieved by the uploading of any content which is, inter alia, defamatory or in breach of copyright, may take action and that this could result in registration data and other data concerning your identity being disclosed and you having to pay compensation to the person or company aggrieved.

You agree to not use the Service to:

  • upload, post, email or otherwise transmit any Content that is unlawful, harmful, objectionable, threatening, abusive, harassing, tortuous, defamatory, vulgar, obscene, libellous, invasive of another’s privacy, hateful, or racially, ethnically or otherwise discriminatory;
  • harm or attempt to harm minors in any way;
  • impersonate any person or entity, including, but not limited to, a The Staffroom Limited staff member, forum leader, guide or host, or falsely state or otherwise misrepresent your affiliation with a person or entity;
  • forge headers or otherwise manipulate identifiers in order to disguise the origin of any Content transmitted through the Service;
  • upload, post, email or otherwise transmit any Content that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information, proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements);
  • upload, post, email or otherwise transmit any Content that infringes any patent, trademark, trade secret, copyright or other proprietary rights (“Rights”) of any party;
  • upload, post, email or otherwise transmit any unsolicited or unauthorised advertising, promotional materials, “junk mail,” “spam,” “chain letters,” “pyramid schemes,” or any other form of solicitation, except in those areas (such as shopping rooms) that are designated for such purpose;
  • upload, post, email or otherwise transmit any material that contains software viruses or any other computer code, files or programs designed to interrupt, damage, destroy or limit the functionality of any computer software or hardware or telecommunications equipment;
  • disrupt the normal flow of dialogue, cause a screen to “scroll” faster than other users of the Service are able to type, or otherwise act in a manner that negatively affects other users’ ability to engage in real-time exchanges;
  • interfere with or disrupt the Service or servers or networks connected to the Service, or disobey any requirements, procedures, policies or regulations of networks connected to the Service;
  • intentionally or unintentionally violate any applicable law or regulation;
  • collect or store personal data about other users;
  • post content which refers to individual schools, colleges or agencies – or their staff – whether by name, or identifiable by a pseudonym or any other means; or
  • advertise any job vacancies in any area of our website.

You acknowledge that The Staffroom Limited does not pre-screen Content that you post to The Staffroom LinkedIn forum, but that The Staffroom Limited and people designated by it shall have the right (but not the obligation) to monitor communications that occur through and posts made to the Websites.  If The Staffroom Limited determines, in its sole discretion, that you or another users have breached these Terms and Conditions or that any Content is inappropriate or otherwise objectionable, The Staffroom Limited may refuse to accept or remove any Content that is available via the Service, without any liability to you or a third party.

Special warning for international use

The Websites are designed to be complaint with applicable UK laws and regulations and are intended for use only by users resident in the United Kingdom. Due to the global nature of the Internet, users from all over the world may have access to the Websites, however if you are resident in a country outside of the UK you use the Websites at your own risk.

Rights in posted content

With respect to all Content you post to the Website, you grant The Staffroom Limited a royalty-free, perpetual, irrevocable, non-exclusive and fully sub-licensable right and licence to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform and display such Content (in whole or part) worldwide and/or to incorporate it in other works in any form, media, or technology now known or later developed. With respect to all Content you post to the Website, you agree to waive any moral rights you have in the Content. You agree to perform all further acts necessary to perfect any of the above rights granted by you to The Staffroom Limited, including the execution of deeds and documents, at our request.

You represent and warrant that you own or otherwise control all of the rights to the Content and that: (i) use of the Content will not infringe the rights of any third parties (including that the content or material is not defamatory); and (ii) you have obtained all rights and consents that are necessary for you to provide the Content; and (iii) you will immediately remove and notify us of any Content that does not does not comply with these Terms and Conditions or may infringe the rights of third parties . You agree to indemnify The Staffroom Limited and its affiliates for all claims brought by a third party against The Staffroom Limited or its affiliates in respect of infringement of that third party’s intellectual property rights or arising out of or in connection with a breach of any of these warranties

Content objections

If you object to anything anywhere else on this Website, please let us know by calling or by sending an appropriately worded email to info@thestaffroom.com and we will take whatever action we deem appropriate.

General practices regarding use and storage

You acknowledge that The Staffroom Limited may establish general practices and limits concerning use of the Service, including without limitation the maximum number of days that any uploaded Content will be retained by the Service and the maximum number of times (and the maximum duration for which) you may access the Service in a given period of time. You agree that The Staffroom Limited has no responsibility or liability for the deletion or failure to store any messages and other communications or other Content maintained or transmitted by the Service. You acknowledge that The Staffroom Limited reserves the right to log off accounts that are inactive for an extended period of time. You further acknowledge that The Staffroom Limited reserves the right to change these general practices and limits at any time, in its sole discretion, with or without notice.

Modifications to service

The Staffroom Limited reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, the Service (or any part thereof) with or without notice. You agree that The Staffroom Limited shall not be liable to you or to any third party for any modification, suspension or discontinuance of the Service.


You agree that The Staffroom Limited, in its sole discretion and without liability to you or any third party, may suspend or terminate, with or without notice, the Website and/or the Service or any part of it or any of your passwords or accounts (or any part(s) thereof or related files and information) within the Service, and may remove and discard any Content within the Service, for any reason, including, without limitation, for lack of use or if The Staffroom Limited believes that you have violated or acted inconsistently with the letter or spirit of these Terms and Conditions. The responses described in this paragraph are not limited, and The Staffroom Limited may take any other action we reasonably deem appropriate in connection with any breach of these Terms and Conditions.

 Dealing with advertisers and merchants

Your dealings with advertisers, merchants and any other third party found on or through the Service, including payment and delivery of related goods or services, and any other terms, conditions, warranties or representations associated with such dealings, are solely between you and such third party. To the fullest extent permitted by applicable law, you agree that: (a) The Staffroom Limited shall not be responsible or liable for any loss or damage of any kind incurred as the result of any such dealings or as the result of the presence of such advertisers and merchants on the Service, and (b) any orders placed by you on, and any product specifications and product availability appearing on, the Service are subject to confirmation by, and the terms and conditions of business of, the relevant merchant.


The Service may provide, or third parties may provide, links to other websites or resources. Because The Staffroom Limited has no control over these sites and resources, you acknowledge and agree that The Staffroom Limited is not responsible for the availability of such external sites or resources, and does not endorse and is not responsible or liable for any Content, advertising, products, or other materials on or available from such sites or resources. You further acknowledge and agree that The Staffroom Limited shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such Content, goods or services available on or through any such site or resource.

The Staffroom’s proprietary rights

The Staffroom Limited is the owner or the licensee of all intellectual property rights in the Website and the Service (including any Content made available through the Websites and/or the Service and the underlying source code) that is protected by applicable intellectual property and other laws. You further acknowledge and agree that Content contained in sponsored advertisements or information presented to you through the Service or advertisers is protected by third party copyrights, trademarks, service marks, patents or other proprietary rights and laws. Except as expressly authorised by The Staffroom Limited or advertisers, you agree not to reproduce, duplicate, copy, modify, rent, lease, loan, sell, resell, distribute, exploit or create derivative works based on the Service or the Software, in whole or in part.

“The Staffroom” and “The Staffroom.com” are trademarks of The Staffroom Limited. Without The Staffroom Limited’s prior permission, you agree not to display or use in any manner, The Staffroom Limited trademarks.

The Staffroom Limited grants you a personal, non-transferable and non-exclusive right and licence to use the Website and the Service for its intended purpose, subject to your compliance with these Terms and Conditions.  This license does not include the right to collect or use information contained on the Websites for purposes prohibited by these Terms and Conditions; to compete with The Staffroom Limited; to create derivative works based on the content of the Websites; or download or copy the Websites. If you use the Website in a manner that exceeds the scope of this license or you breach these Terms and Conditions, The Staffroom Limited may revoke the license granted to you.


You expressly acknowledge and agree that:

  • Your use of the service is at your sole risk. The Staffroom Limited has made every effort to ensure that the Content on the Website and any resources made available through the Service is accurate and up-to-date and correct at the time of publication. However, the Websites and the Service are provided on an ‘as is’ and ‘as available’ basis. We do not guarantee the accuracy, timeliness, completeness or fitness for purpose of the Content provided on the Websites or through the Service or that use of the Websites will be uninterrupted or error-free. No responsibility is accepted by or on behalf of The Staffroom Limited for any errors, omissions or inaccurate Information on the Websites or available through the Service.
  • The Content on the Websites and made available through the Service is for general information only and is not intended to, nor does it, constitute legal or other professional advice or services or a recommendation to purchase any product or service upon which a specific decision should be made. The information and Content of the Websites and Service do not address your particular circumstances and accordingly you should not rely upon the Content of the Website or the Service as a substitute for proper professional advice.
  • The Staffroom Limited is not responsible for how the Content on the Website or available through the Service is used, how it is interpreted or what reliance is placed on it. We do not accept any responsibility for the results of any action taken on the basis of the information provided on the Websites or available through the Services.
  • Any material downloaded or otherwise obtained through the use of the service is done at your own discretion and risk and that you will be solely responsible for any damage to your computer system or loss of data that results from the download of any such material.
  • No advice or information, whether oral or written, obtained by you from The Staffroom Limited shall create any warranty or other obligation not expressly stated in the Terms and conditions.

Limitations of Liability

You expressly acknowledge and agree that The Staffroom Limited shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if The Staffroom Limited has been advised of the possibility of such damage) resulting from:

  • the use of or the inability to use the service;
  • the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the service;
  • (iii) unauthorised access to or alteration of your transmissions or data;
  • (iv) statements or conduct of any third party on the service; or
  • (v) any other matter relating to the service.

Nothing in these Terms and Conditions shall affect the statutory rights of any consumer or exclude or restrict any liability for death or personal injury arising from the negligence or fraud of The Staffroom Limited.


If you have any complaints about the Website, we want to hear from you so we can improve our service. Please contact us on info@thestaffroom.com and we’ll consider your comments carefully.

 General information

These terms and conditions (including the guides and rules referred to herein) constitute the entire agreement between you and The Staffroom Limited and govern your use of the Service, superseding any prior agreements between you and The Staffroom Limited. You also may be subject to additional terms and conditions that may apply when you use affiliate services, third-party content or third-party software. Our relationship with you is subject to English law and the exclusive jurisdiction of the English courts. Any failure by The Staffroom Limited to exercise or enforce any right or provision of these terms and conditions shall not constitute a waiver of such right or provision. If any provision of these terms and conditions is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavour to give effect to the parties’ intentions as reflected in the provision, and the other provisions of these terms and conditions remain in full force and effect.

PART 2 – Terms and Conditions of Supply for purchasers of membership subscriptions from www.thestaffroom.com

Part 2 of the terms and Conditions are additional terms which govern the supply of membership benefits under a subscription contract (the “Subscription”) ordered from the website www.thestaffroom.com   (the “Site”).  In the event of a conflict the terms of Part 2 shall prevail over Part 1.

Please read these terms and conditions carefully before ordering any Subscription from the Site as your order indicates that you agree to be bound by these terms and conditions.

You should print a copy of these terms and conditions for future reference.


By placing an order on the Site, you promise that you are (1) legally capable of entering into binding contracts; and (2) over the age of 18 years:  

Placing an order on the Site

Your order represents an offer to The Staffroom Limited to purchase a Membership Subscription. After placing your order, you will receive an email for us acknowledging receipt of your order.  Please note that this does not mean that your order has been accepted.  The Staffroom Limited reserves the right at any time after receipt of your order to decline your order for any reason. We will confirm acceptance of your order by sending you an email confirming that your membership has been accepted.  Only at this point has a binding contract been formed between you and us (the “Contract”).

The Membership Subscription is for either a monthly or annual basis.

Monthly membership to the Staffroom web site is £5.00 per month which is paid on a monthly basis through Paypal or an alternative means and this contact can be cancelled at any time by cancelling the payment through Paypal.

Annual membership to the Staffroom web site is £45.00 a year which is paid on an annual basis through Paypal or an alternative means and can be automatically renewed through Paypal  and the contact can be cancelled at any time by cancelling the payment through Paypal.

If, during the first 14 days of either your monthly or annual subscription, you change your mind or decide for any reason that you do not want to subscribe to the Staffroom, you can notify us of your decision to cancel by emailing us at info@thestaffroom.com and receive a full refund of either your first monthly or annual payment.

The deadline for cancelling your subscription and being eligible to receive a refund is the end of the 14 day period after receipt of your subscription confirmation (the date on which we e-mail you to confirm our acceptance of your subscription order, which is when the subscription agreement between us is formed).

To cancel a subscription agreement, you just need to let us know that you have decided to cancel. The easiest way to do this is to send your request to info@thestaffroom.com and by cancelling the payment through Paypal.  On receipt of your form, we will e-mail you to confirm we have received your cancellation and your refund has been actioned.

For cancellations after this initial period, please refer to our cancellation policy.

Price and Payment

The price of the Subscription will be as quoted on the Site from time to time, except in the case of obvious error. The price is inclusive of all charges and VAT.  Prices are liable to change at any time and these changes will affect existing Contracts and orders which we have accepted in accordance with the process outlined above.

In the event of a price increase members will be notified in advance so that they are aware of this change in their agreement with the Staffroom.

If the Site contains incorrect information, or a subscription is listed at an incorrect price, due to typographical errors or an error in pricing information, The Staffroom Limited shall not be under any obligation to provide the products to you at the incorrect price, even after we have accepted your order, if the pricing error was obvious to a reasonable person.  If payment has already been taken for the purchase and your Subscription is cancelled because of the incorrect price quoted The Staffroom Limited shall immediately issue a credit or refund in the amount of the incorrect price. Alternatively The Staffroom Limited will give you the option of reconfirming your order at the correct price.

Payment can be made by credit or debit card or by direct debit or through Paypal. The Staffroom Limited will deduct the appropriate amount from your credit or debit card when you place the membership order.

Please also note that you must comply with all applicable laws and regulations of the country for which the products are destined. We will not be liable for any breach by you of any such laws.

Term of the Contract and Cancellation Policy

You may cancel your subscription at any time and the easiest way to do this is to send your request to info@thestaffroom.com and by cancelling the payment through Paypal.  On receipt of your email, we will contact you to confirm we have received your cancellation and your refund has been actioned.

It will take two working days for your cancellation to take effect (the cancellation activation period). After this time, no further subscription fees will be taken and your account and subscription will be re-classified as dormant and members will not be able to access their Staffroom account or  CPD dashboards. Accounts can be re-activated at any time by reinstating payments however we are unable to refund subscription payments already received or that may be received during the cancellation activation period.

The membership will be for the term requested by you in your order (minimum term 1 month), as confirmed in the email sent on formation of the Contract.  However we are unable to refund subscription payments already received or that may be received during the cancellation activation period.

Limitation of Liability

The Staffroom Limited warrants to you that all products purchased through the Site are of satisfactory quality and reasonably fit for all the purposes for which products of the kind are commonly supplied.

The Staffroom Limited’s liability for losses you suffer as a result of us breaking this agreement including deliberate breaches is strictly limited to the price of the membership you purchased.

You expressly acknowledge and agree that The Staffroom Limited shall not be liable for any indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if The Staffroom Limited has been advised of the possibility of such damage) this does not include or limit in any way our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation.

Events outside of our Control

The Staffroom Limited will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under the Contract that is caused by events outside our reasonable control (“Force Majeure Event”). A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:

  • Strikes, lock-outs or other industrial action.
  • Civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war.
  • Fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster.
  • Impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport.
  • Impossibility of the use of public or private telecommunications networks.
  • The acts, decrees, legislation, regulations or restrictions of any government.

The Staffroom Limited’s performance under any Contract is deemed to be suspended for the period that the Force Majeure Event continues, and we will have an extension of time for performance for the duration of that period. We will use our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which our obligations under the Contract may be performed despite the Force Majeure Event.